Executive Assistant

Apply now »

Date: Jun 17, 2025

Location: North York - Toronto, ON (Hybr, CA

Company: Wawanesa Insurance

Job ID: 9326 


Working Business Language: English 
 

Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan. 
 

The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $65,000 - $75,000. Candidates with salary expectations outside of the range are still encouraged to apply. 

 

About Us
At Wawanesa, we’re proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from any of the following locations: Toronto, ON.
 

The Wawanesa Mutual Insurance Company (“Wawanesa Mutual”), founded in 1896, is one of Canada’s largest mutual insurers, with over $3.5 billion in annual revenue and assets of $10 billion (CAD). Wawanesa Mutual, with its National Headquarters in Winnipeg, is the parent company of Wawanesa Life, which provides life insurance products and services throughout Canada, and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than 1.7 million members in Canada, and we are home to more than 3,600 employees distributed across the Canadian regions and communities where we operate. We give back to organizations that strengthen communities, donating more than $3.5 million annually to charitable organizations, including over $2 million annually in support of people on the front lines of climate change. To learn more visit wawanesa.com. 


We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.
 

Job Overview

The Executive Assistant provides advanced administration support to mulitple Vice President roles, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company.

 

Job Responsibilities

 

  • Manages multiple VP’s calendar, as required, by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines. 
  • Prepares and compiles documents, presentations, reports and correspondence for a variety of audiences, including company and external parties and from a wide variety of internal company and external sources
  • Schedules and coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs.
  • Maintains guidelines, reports and documents within a records management library.
  • Records, transcribes and distributes minutes of meetings, as well as follows up on any action items.
  • Organizes and prepares department invoices for payment.
  • Support the budgeting process by inputting information into planful.
  • Assist with travel and conference arrangements as requested.
  • Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation as required, receiving deliveries
  • Provides staff of the department additional coordination and administration on large projects as requested
  • Performs other duties as assigned

Qualifications

  • 3-5 years of professional administrative experience
  • Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience
  • Advanced MS Office skills, Word, Excel, and PowerPoint
  • Excellent attention to detail
  • Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders
  • Strong organizational skills including the ability to multi-task and prioritize/re-prioritize
  • Strong communications skills, both oral and written
  • Familiarity in the Property and Casualty/Life insurance industry is considered an asset
  • Property Management Experience is considered an asset
     


Wawanesa is proud to be one of Manitoba’s Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!


Diversity Equity, Inclusion & Belonging
At Wawanesa, we are committed to Diversity, Equity, Inclusion and Belonging (DEIB) and believe that our strength lies in the diversity of our people – this is supported by having a representative workforce.

We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the further diversification of thought and ideas. 
 

We aim to ensure our recruitment process is accessible to all candidates. If you require accommodations during any stage of the recruitment process, please reach out in confidence to jobs@wawanesa.com.
 

All Wawanesa job applicants are subject to Wawanesa's Privacy Policy.