Executive Assistant
Date: Oct 18, 2024
Location: North York - Toronto, ON (Hybr, CA
Company: Wawanesa Insurance
Job ID: 8671
Working Business Language: English.
Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.
The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $60, 000 - $75, 000. Candidates with salary expectations outside of the range are still encouraged to apply.
About Us
At Wawanesa, we’re proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from any of the following locations: Toronto, ON.
The Wawanesa Mutual Insurance Company (“Wawanesa Mutual”), founded in 1896, is one of Canada’s largest mutual insurers, with over $3.5 billion in annual revenue and assets of $10 billion (CAD). Wawanesa Mutual, with its National Headquarters in Winnipeg, is the parent company of Wawanesa Life, which provides life insurance products and services throughout Canada, and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than 1.7 million members in Canada, and we are home to more than 3,600 employees distributed across the Canadian regions and communities where we operate. We give back to organizations that strengthen communities, donating more than $3.5 million annually to charitable organizations, including over $2 million annually in support of people on the front lines of climate change. To learn more visit wawanesa.com.
We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.
Job Overview
The Executive Assistant provides advanced administration support to a Vice President role, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company.
Job Responsibilities
- Manages VP’s calendar, as required, by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines.
- Prepares and compiles documents, presentations, reports and correspondence for a variety of audiences, including company and external parties and from a wide variety of internal company and external sources
- Schedules and coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs.
- Maintains guidelines, reports and documents within a records management library.
- Records, transcribes and distributes minutes of meetings, as well as follows up on any action items.
- Organizes and prepares department invoices for payment,
- Assist with travel and conference arrangements as requested.
- Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation as required, receiving deliveries
- Provides staff of the department additional coordination and administration on large projects as requested
- Performs other duties as assigned
Qualifications
- 3-5 years’ experience in a senior executive support role.
- Related post-secondary education strongly preferred.
- Strong general computer skills with basic IT trouble shooting abilities
- Strong MS office skills; inclusive of Word, Excel and PowerPoint.
- Ability to maintain a high level of discretion when handling confidential information.
- Strong verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external customers.
- Strong organizational skills with an ability to prioritize tasks and manage time effectively
- Ability to manage multiple projects, tasks and assignments at once, reprioritizing where necessary
- Ability to address details and examine work carefully for accuracy and completion.
- Familiarity with the Property & Casualty insurance industry would be considered an asset
- Experience working in Finance or a deadline driven industry is preferred
Wawanesa is proud to be one of Manitoba’s Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!
Diversity Equity, Inclusion & Belonging
Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual’s protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Disability or medical-related accommodations are available upon request throughout all aspects of the recruitment and selection process. Candidates requiring reasonable accommodations may contact, in confidence, jobs@wawanesa.com.
If you are interested in this exciting, challenging position with Wawanesa, apply today with your Resume.
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