Bilingual Executive Assistant

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Date: Apr 19, 2024

Location: Montreal, Quebec, CA, H4P-2J4

Company: Wawanesa Insurance

Job ID: 7518 

Working Business Language: Bilingual in French and English (This role requires regular interaction with internal and external stakeholders across Canada. As such, the successful candidate must be fully proficient in French and English.)

 

At Wawanesa, we’re proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office and remote work. You may work from any of the following location: Montreal.

 

The Wawanesa Mutual Insurance Company, founded in 1896, is one of Canada’s largest mutual insurers, with over $4 billion in annual revenue and assets of $12 billion. Wawanesa Mutual, with executive offices in Winnipeg, is the parent company of Wawanesa General, which offers property and casualty insurance in California and Oregon; Wawanesa Life, which provides life insurance products and services throughout Canada; and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than two million members in Canada and the United States. Wawanesa actively gives back to organizations that strengthen communities where it operates, donating well above internationally recognized benchmarks for excellence in corporate philanthropy. Learn more at wawanesa.com.


We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

 

Job Overview

The Executive Assistant provides advanced administration support to the VP Quebec and Maritimes, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company. 

 

Job Responsibilities

  • Manages VP’s calendar by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines 
  • Prepares and compiles documents, presentations and reports, inclusive of conducting limited research
  • Establishes and maintains organized and confidential electronic /paper based filing systems to ensure information of all kinds is current and readily accessible
  • Manages and prioritizes incoming correspondence, exercising appropriate judgment and confidentiality
  • Prepares and formats various types of outgoing correspondence
  • Coordinates travel arrangements 
  • Records, transcribes and distributes minutes of meetings
  • Other various duties, projects and executive support as assigned

Qualifications

  • Minimum 5 years’ experience in a senior executive support role.
  • Proficient in French and English (spoken and written).
  • Related post-secondary education strongly preferred.
  • Strong general computer skills with basic IT trouble shooting abilities 
  • Strong MS office skills; inclusive of Word, Excel and PowerPoint.
  • Ability to maintain a high level of discretion when handling confidential information.
  • Strong verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external customers.
  • Strong organizational skills with an ability to prioritize tasks and manage time effectively
  • Ability to manage multiple projects, tasks and assignments at once, reprioritizing where necessary 
  • Ability to address details and examine work carefully for accuracy and completion.

#LI-Hybrid #LI-AF1

 

Wawanesa is proud to be one of Manitoba’s Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!

 

Wawanesa provides its employees with a respectful, challenging and rewarding environment where they can maximize their potential while contributing to the company’s goals. Our full-time permanent employees are provided with highly competitive compensation packages (salaries, generous vacation allowance, leave top up, annual bonus plan, premium free benefits and a pension plan). Wawanesa provides a stable environment for its employees in today’s challenging markets. 


Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual’s protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact, in confidence, jobs@wawanesa.com.
 

If you are interested in this exciting, challenging position with Wawanesa, apply today with your Resume.


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