Facilities Coordinator
Date: Jun 30, 2026
Location: Kitchener, ON (Onsite), CA
Company: Wawanesa Insurance
Location: This role requires you to be physically onsite at our Kitchener office.
Job ID: 10167
Employment Type: Existing Role
Working Business Language: English
Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.
The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $55,000 - $58,000. Candidates with salary expectations outside of the range are still encouraged to apply.
About The Wawanesa Mutual Insurance Company
Founded in 1896, The Wawanesa Mutual Insurance Company is one of Canada’s largest mutual insurers, 100% owned by its members, with more than $4.1 billion in annual revenue and $12.5 billion in assets. Headquartered in Winnipeg, Wawanesa is the parent company of Wawanesa Life, which provides life insurance solutions throughout Canada, and Western Financial Group, a leading national distributor of personal and business insurance. In March of 2026, Wawanesa entered into an agreement to acquire Everest Insurance Company of Canada to strengthen its commercial insurance capabilities and advance its long-term growth strategy.
Wawanesa proudly serves more than 1.8 million members and we are home to more than 3,000 employees across Canada. The company actively gives back to organizations that strengthen communities, donating more than $4 million annually to charitable organizations, including more than $2 million each year in support of people on the front lines of climate change. Learn more at wawanesa.com.
We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.
Job Overview
The Facilities Coordinator, reporting directly to the Facilities Supervisor while working under the general supervision of the Facilities Specialist, plays a crucial role in ensuring the smooth functioning of all facilities-related activities at Wawanesa. With a focus on efficiency and courtesy, this position is integral to maintaining high standards across facility management.
Job Responsibilities
- Provide comprehensive support to Facilities Operations, including managing access control, facilitating space planning initiatives, and overseeing vendor relationships.
- Assist Facilities Supervisor/specialist with various administrative tasks, ensuring smooth operations.
- Act as a backup resource for Facilities Operations Support, guaranteeing prompt handling of mail, administrative tasks, and reception duties.
- Undertake additional special projects as assigned, contributing to the ongoing enhancement of facility operations.
- Perform any other duties as directed
Qualifications
- Completion of relevant post-secondary education.
- Minimum of 2 years of experience in Facilities Management, demonstrating a broad skill set.
- Proficiency in computer operations, including familiarity with scanners and other office equipment, as well as advanced skills in MS Office applications such as Word and Excel.
- Exceptional written and verbal communication skills.
- Meticulous attention to detail, coupled with strong organizational and time management abilities.
- Proven ability to collaborate effectively within a team environment, showcasing outstanding communication skills.
- Demonstrated capacity to adapt to changing environments and maintain performance stability under pressure or opposition.
- Valid driver’s license and ability to travel.
Diversity Equity, Inclusion & Belonging
At Wawanesa, we are committed to Diversity, Equity, Inclusion and Belonging (DEIB) and believe that our strength lies in the diversity of our people – this is supported by having a representative workforce.
We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the further diversification of thought and ideas.
We aim to ensure our recruitment process is accessible to all candidates. If you require accommodations during any stage of the recruitment process, please reach out in confidence to jobs@wawanesa.com.
All Wawanesa job applicants are subject to Wawanesa's Privacy Policy.
Please note that the recruitment process this position may involve the use of AI tools to screen, assess, or select applicants. All final decisions are taken or reviewed by human recruiters and human hiring leaders in compliance with all applicable legislation.